Project:

The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tonnes per year of LNG.

Woodfibre LNG Limited is a privately held Canadian company based in Vancouver, and a subsidiary of Pacific Oil & Gas Limited.

Position:

We are currently looking out for an Executive Assistant & Office Coordinator for our Vancouver downtown office. As our Executive Assistant & Office Coordinator, you will support the needs of our multi-location Executive Team and provide administration support to a dynamic Team in a fast pace environment.

Key responsibilities:

  • Support our Executive Team in:

– Schedule management

– Booking meetings

– Collating and preparing expense claims,

– Typing, compiling and preparing reports, presentations, and correspondences

– Taking minutes

– Other EA duties as assigned

  • First point of contact for all vendors, partners, and visitors to the office
  • Answer main office phone line and correctly transferring busy multi-line system
  • Proactively maintain office supply inventory, coordinate name card and office supplies ordering
  • Establish and maintain filing system for different departments as required
  • Facilitate between local and overseas offices for admin support and approvals
  • Manage contracts with appointed hotels, coordinate hotel bookings and work with travel agency to book international staff travel
  • Assist with Visa applications for overseas travelling
  • Manage couriers and mail
  • Coordinate company car bookings
  • Ensure the office is clean and tidy at all times
  • Check company mail box and disseminate mail to respective colleagues
  • Participate in various committees including Joint Health & Safety Committee
  • Organize Company events
  • Assist in new hire orientations
  • Other admin duties as assigned

Required Experience:

  • Minimum Diploma, preferably in Business Administration
  • At least 5 years’ of relevant working experience
  • Have worked, and enjoy working, in a fast paced environment
  • Working knowledge of Microsoft applications – Word, Excel, PowerPoint
  • Resourceful and able to perform duties with minimum supervision
  • Possess excellent organizational, time management and communication skills

Application guidelines:

Please email your resume to [email protected] with subject header Executive Assistant & Office Coordinator.

Thank you in advance for your interest! Please note only qualified candidates with work authorization in Canada will be contacted.

Woodfibre LNG Ltd is an equal opportunity employer.