Project

The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tonnes per year of LNG.

Woodfibre Management Ltd is a privately held Canadian company based in Vancouver and a subsidiary of Pacific Energy Corporation Limited.

Position

The Accounts Payable Administrator is integral to Woodfibre LNG’s dynamic team. You will lead and oversee the invoices and payments processing, Finance and Accounting document controlling, Accounts Payable reporting, and management reports supporting. The successful candidate reports directly to our Senior Accountant and will be essential in helping the company’s Finance, Accounting, and Tax team through the project’s duration and operations.

Key Responsibilities

The successful applicant will manage:

  • Invoice Processing: Receive, review, and process vendor invoices, ensuring accuracy and compliance with company policies and procedures.
  • Payment Management: Prepare and execute payments using online banking platforms, ensuring timely and accurate disbursement of funds to vendors, suppliers, service providers, and employees.
  • Reconciliation: Regularly reconcile vendor statements with our accounting records to promptly resolve discrepancies and outstanding issues.
  • Vendor Communication: Collaborate with vendors and suppliers to address payment inquiries, resolve billing disputes, and maintain positive business relationships.
  • Accounting Documentation: Post all relevant accounting documents, such as invoices, payments, and expense reports, to maintain accurate financial records.
  • Record Maintenance: Maintain an organized and up-to-date filing system for all accounting documents and transactions, ensuring easy retrieval and audit readiness.
  • Month-end Closing: Assist in month-end closing procedures, including journal entries, accruals, and other relevant tasks.
  • Compliance and Audit: Ensure compliance with accounting principles, company policies, and statutory requirements. Support internal and external audits as needed.
  • Process Improvement: Identify opportunities to enhance efficiency and accuracy in accounts payable processes and contribute to the continuous improvement of the finance department.
  • Team Collaboration: Work closely with other finance team members, providing support and fostering a collaborative work environment.

Required Experience

  • Degree or diploma in Accounting, Finance, or a related field.
  • Proven experience as an Accounts Payable Administrator or similar role, with at least three years of AP experience.
  • Strong knowledge of accounting principles and practices, with the ability to handle financial data accurately and efficiently.
  • Familiarity with various accounting software and proficiency in using online banking platforms for payment processing.
  • Excellent organizational skills and attention to detail to ensure accurate record-keeping and timely payments.
  • Strong communication skills, both verbal and written, for effective vendor communication and resolving payment inquiries.
  • Ability to work independently and efficiently, managing multiple tasks and deadlines effectively.
  • Solid problem-solving skills and the capacity to handle complex payment and accounting-related issues.
  • A proactive attitude and willingness to contribute to process improvement initiatives.

Additional Experience

  • Experience working with large multi-disciplinary teams and contractors in a multicultural environment is an asset.
  • Communication/interpersonal skills – interacting with front-line workers through to management and all hierarchical levels.
  • Accepts responsibility and demonstrates a commitment to the delivery of tasks and targets.
  • Exceptional written and verbal communication skills.
  • Ability to be Innovative and vision-oriented with demonstrated ability to undertake strategic planning and implementation.
  • Ability to work well under pressure, handle multiple tasks, and change priorities within tight time frames.
  • Demonstrates and seeks accountability within the team.
  • Ability to work collaboratively within a team environment.
  • Ability to adapt and learn new processes quickly.
  • Expertise with a variety of computer programs (e.g., MS Office).
  • Motivated and willing to take ownership of tasks.
  • Energetic in pursuit of continuous improvement processes.
  • Shares knowledge readily and encourages personal development.

Must be legally entitled to work in Canada. 

Only qualified candidates legally entitled to work in Canada will be contacted.

Application Guidelines

Please submit your application here.

Please note only qualified candidates with work authorization in Canada will be contacted.

Woodfibre LNG employees based in, or working out of, the Vancouver office are required to be fully vaccinated against COVID-19 in accordance with our COVID-19 Vaccination guideline as a condition of being eligible for the recruitment process. Proof of COVID-19 vaccination will be required. If you are not able to obtain COVID-19 vaccination for a reason related to a protected ground of discrimination under applicable human rights legislation, you can request an accommodation from Woodfibre LNG.

Thank you in advance for your interest!

Woodfibre Management Ltd is an equal-opportunity employer.