Billing Analyst

Project

The Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves constructing and operating a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and produce approximately 2.1 million tonnes per year of LNG.

Woodfibre Management Ltd is a privately held Canadian company based in Vancouver and a subsidiary of Pacific Energy Corporation Limited.

Position

The Billing Analyst will play a critical role in our Project Controls department, responsible for managing all aspects of invoice verification & processing. The ideal candidate will have a minimum of 5 years of experience in invoice processing, preferably within the oil and gas sector on the owners’ side. This position requires meticulous attention to detail, strong organizational skills, and the ability to work effectively in a fast-paced environment.  This position will take day to day guidance from Cost Specialists based in Vancouver, in the performance of their responsibilities. This is a full-time position.

Key Responsibilities

The Billing Analyst key responsibilities include, but are not limited to, the following:

Invoice Processing:

• Thoroughly review, validate, and process invoices with precision and efficiency in accordance with contract/subcontract terms & conditions.
• Ensure strict adherence to company policies and procedures.
• Promptly address discrepancies and liaise with Woodfibre Procurement & vendors as necessary.
• Maintain meticulous records.

Vendor Relationship Management:

• Foster effective communication with vendors, addressing invoice inquiries and payment statuses promptly.
• Cultivate and nurture positive relationships with key vendors.
• Resolve payment disputes proficiently in line with payment terms.

Reporting:

• Assist in the preparation of cost reports pertaining to value of work done (VOWD), actuals and forecast.
• Facilitate audits by meticulously organizing relevant documentation.
• Generate ad-hoc reports as requested by management.

Process Improvement:

• Identify opportunities to refine and enhance invoice processing workflows.
• Implement best practices to optimize efficiency and accuracy.
• Collaborate cross-functionally to streamline processes and systems.

Required Experience

• Education: High school diploma required; associate’s degree in accounting preferred.
• Experience: Minimum five years experience in accounts payable or administration roles; experience as a Billing Analyst or in general accounting within the oil and gas sector/construction is preferable.
• Technical Proficiency:
  • Competent in the use of Office 365, particularly Excel.
  • Working knowledge of Project Management software (PMS) such as Ares Prism G2 (Contruent), Docusign & Adobe Acrobat would be an asset.
• Skills and Abilities: Strong mathematical aptitude and problem-solving skills essential; ability to consistently meet deadlines and perform effectively under pressure; excellent organizational skills and attention to detail imperative.
• Team player with experience working with various disciplines/departments in achieving common goals.
• Strong written and oral communication skills.
• Ability to build and maintain relationships quickly in multi-disciplinary, multi-cultural, and multi-company environments.
• In carrying out the role, the Billing Analyst will:
• Work in our Vancouver office and travel to our site in Squamish, BC as necessary to manage their areas of responsibilities.
• Travel to Houston, Texas Project offices and globally to support Project execution, as required, for meetings, systems development, workshops, and audits.

Application Guidelines

Please submit your application here.

Please note only qualified candidates with work authorization in Canada will be contacted.

Thank you in advance for your interest!

Woodfibre Management Ltd. is an equal opportunity employer.